1098-T Frequently Asked Questions

 
 
What is a 1098-T and why do I need one?
 
This form is intended to assist you or your parents in the preparation of your federal income tax return.  The University sends them out to assist you in preparing your taxes and reports the information to the Internal Revenue Service. Your accountant, tax preparer, or the Internal Revenue Service (http://www.irs.gov/) can best advise you in the utilization of this form when preparing your taxes.
 
 
What is a Form W-9s?
 
OSU is required annually to furnish you with a Form 1098-T, Tuition Statement, which reports qualified tuition and related expenses associated with your enrollment at OSU. In order for us to prepare the forms accurately, Federal law requires you to furnish us with your correct taxpayer identification number (TIN). Generally, this number will be your Social Security Number (SSN) or, if you are not eligible to obtain an SSN, you must obtain from the Internal Revenue Service (IRS) an individual taxpayer identification number (ITIN) and provide that number to us. The information reported on Form 1098-T will assist you in determining whether you, or the person who can claim you as a dependent, may take either the tuition and fees deduction or claim an education credit to reduce federal income tax. For more information, consult the Tax Benefits for Education section of the IRS website. 
 
Print the Form W-9S from this link to provide your correct SSN or TIN. Failure to furnish a correct TIN may result in the IRS assessing you a $50 penalty.
 
Return the Form W-9S in person to our office located at 113 Student Union.
 
Or mail to: 
 
OSU Bursar Office
113 Student Union
Stillwater, OK 74078
 
 
When will my 1098-T be mailed to me?
 
Oklahoma State University generates thousands of 1098-T forms each year. Each form must be postmarked (if mailed) by January 31. You could receive yours prior to the deadline.
 
 
Where can I find my 1098-T online?
 
Log into SIS at http://prodosu.okstate.edu. Click on Bursar Services under the Payment Info heading. Your 1098T statement is located on the welcome screen just below Statements.
 
Why can't I view my 1098T?
 
Viewing electronically requires Adobe Reader. The PDF file is not viewable in other PDF readers, including Apple Preview. Please consult the View/Printing your 1098T guidelines.
 
If I did not provide electronic consent, what address will my 1098-T be mailed to?
 
It will be mailed to your address listed in SIS (http://prodosu.okstate.edu). The “Billing” address is our first choice. If that is not available, we send to the “Permanent” address and then “Local” address.

Can you fax a copy of my 1098-T to my accountant?

 
The fastest way to obtain your 1098-T information is to log into SIS at http://prodosu.okstate.edu. Click on Bursar Services under the Payment Info heading. Your 1098T statement is located on the welcome screen just below Statements and you can print a copy for you to fax to your accountant.
 
 
What information will be provided on my 1098-T?
 
Your billed tuition and qualified fees (less any fee waivers) are reported in Box 2.  Your scholarships, including those sent from third-parties, and grants administered by the University are reported in Box 5. The 1098T also indicates graduate student classification and half-time or greater enrollment.
 
 
Where is the total for my tuition and fees coming from in Box 2?
 
It is a calculation of your total billed tuition and qualified fees for the spring, summer, and fall semesters of 2014. There are four fees which are NOT allowable by IRS regulations; therefore, NOT included in the calculation: Activity Fee- Athletic, Transportation Fee, O’Colly Fee, and Health Service Fee. They do not meet the tax code requirements for educational expenses. Consult your accountant, tax preparer, or the Internal Revenue Service (http://www.irs.gov/) for more information.
 
 
Why are there no amounts in Box 1 when I made payments for tuition and fees?
 
Per IRS regulations, institutions may choose to report payments received in Box1 or amounts billed for Tuition and Fees in Box 2. OSU reports the amounts billed in Box 2.
 
 
Why does the amount of my tuition and fees seem so low?
 
If you received a tuition waiver, the amount of your tuition and fees reported is reduced by the amount of the waiver.
 
 
In prior years my tuition and fee amounts were higher and so were my scholarship amounts, yet I took about the same number of hours and received approximately the same amount of scholarships. Why is there such a difference?
 
Prior to 2013, tuition waivers were reported in Block 5. Per updated guidance in reporting tuition waivers, tuition waivers are now netted against tuition and fees and not reported as scholarships. This results in both a reduction to your tuition and fees because you are paying less and a reduction in the scholarships received because the waiver is being applied as a reduction to your tuition and fees.
 
 
What is included in Box 5 Scholarships or Grants of the 1098-T?
 
The total amount of any scholarships or grants administered and processed by Oklahoma State University during the calendar year for the payment of the student’s cost of attendance (which includes non-qualified expenses such as books, room and board). Scholarships and grants include payments received from 3rd parties (excluding family members and loan proceeds). This includes payments received from governmental and private entities such as the Department of Defense, civic, and religious organizations, and nonprofit entities. This includes payments received from governmental and private entities such as the Department of Veterans Affairs, the Department of Defense, civic, and religious organizations, and nonprofit entities. Tuition/Fee waivers are reported in Box 2 as a reduction to tuition and fees.
 
 
Why isn’t my Oklahoma’s Promise award showing as a reduction to my tuition and fees, instead of as a scholarship?
 
Your Oklahoma’s Promise award is scholarship (not a tuition waiver) up to the amount of your tuition; however, it can be used to pay other charges when the tuition is paid by another source.  Tuition waivers can only be applied to tuition.
 
 
I am looking at my 1098-T and I don’t see what I spent on books.
 
The information on this form is what is required by OSU to report to the Internal Revenue Service.  We do not report your expenditures on books. You may want to speak with your accountant, tax preparer, or the Internal Revenue Service (http://www.irs.gov/) about your book expenditures and how they relate to your tax preparation.
 
 
I’m a parent. Can I have my student’s 1098-T form sent to me?
 
Students may authorize users to view the form. Students log into SIS, click on Bursar Services under Payment Info. Click on the Authorized User tab at the top of the page. Enter the authorized user email address and click Yes to the questions listed. The authorized user receives two emails; the first is an email acknowledging the authorized user; the second email is the temporary password. Once both emails are received, the authorized user must go online to the bursar website and click on the authorized user link to access. The 1098T statement is located on the eBills screen just below 1098-T Tax Statement.  
 
If you are not an authorized user, the student is responsible for providing information to other parties in accordance with FERPA (Family Education Right to Privacy Act).
 
 
I did not receive (lost) my 1098-T form. Where can I get another one?
 
Online through SIS. Log into SIS at http://prodosu.okstate.edu. Click on Bursar Services under the Payment Info heading. Your 1098T statement is located on the welcome screen just below Statements.
 
 
How is the information on my 1098-T form useful to me?
 
It provides you and your tax preparer with information on amounts which may reduce your tax liability. 
 
 
How does this affect my taxes?
 
Consult your accountant, tax preparer, or Internal Revenue Service (http://www.irs.gov) on which amounts you can include for tax purposes.
 
 
How much can I deduct from my taxes?
 
Consult your accountant, tax preparer, or the Internal Revenue Service (http://www.irs.gov) for that information. 
 
 
Where on my tax form do I put this information?
 
You may obtain information from your accountant, tax preparer, or Internal Revenue Service (http://www.irs.gov) about the Hope Credit and Lifetime Learning Credit for higher education expenses.
 
 
Where can I find a record of the payments I made?
 
Your monthly billing statements contain payments made and are available on-line.  You may access your billing statements for the months of January 2013 thru May 2013 by logging into the bursar website.  This link can be found by clicking on the Billing Statements menu on the left at the Bursar website (http://bursar.okstate.edu).  The login is located at the bottom of the page and is titled Bursar Login.  For statements occurring April 2013 or later, you need to log into SIS (http://prodosu.okstate.edu).  Once logged in, click on the Bursar Services link located under the Payment Info header. Click on the eBills link at the top.  A drop down menu will appear allowing you to select statements for each month during the 2014 calendar year.  Dependent upon when you made your payments, you may have to view several statements.  For payments made in December 2014, you will need to view the January 2015 statement.