Third Party Scholarships and Third Party Sponsor Billing and Invoicing
Students must report to financial aid in their Self Service/Financial Aid/Financial Aid Dashboard/Offers/Other Resources portal section any scholarships and other third-party programs sending funds to or directly to the student from outside sources including high school, community, civic, employers, and professional associations.
When reporting an award, please use the official name of the scholarship and the awarding organization. A separate submission should be completed for each scholarship and/or for every academic year received. If the award amounts are for the full year, all semesters and terms should be reported as soon as you are notified of a scholarship or award.
The Office of International Students and Scholars processes International sponsor billing. For information, please visit the Services for Sponsored Students page.
Third Party Scholarships
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What happens to scholarship checks?
If your scholarship sponsor sends your scholarship check directly to the University, it will be applied to your student account after the 100% Refund, Nonrestrictive Drop/Add Deadline tothe Fall semester unless the sponsor specifies otherwise.
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What do I do if I receive a scholarship check or other assistance?
If your scholarship sponsor sends your scholarship check directly to you, follow these instructions to make sure it is applied to your bursar account:
- If the check is made out to the University: Make sure your Banner ID/Name is on the check and deliver to the Bursar's Office at the address, 113 Student Union, or mail to:
OSU Bursar – Scholarships
PO Box 25848
Oklahoma City, OK 73125-0848- If the check is made co-payable to you and the University: Make sure your Banner ID/Name is on the check, endorse the check, and deliver to the Bursar's Office, 113 Student Union.
- If the check is made payable to you only: It is your responsibility to report this resource to financial and to apply any funds necessary to your student account. It is recommended to deliver to the Bursar Office to apply to your bursar account.
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Where do I submit checks if I'm a scholarship provider?
OSU Bursar – Scholarships
PO Box 25848
Oklahoma City, OK 73125-0848 -
Where can I find information about military assistance?
Post 9/11 Veteran Affairs (VA) Benefits (Chapter 33)
- CH 33 tuition/fee payments are applied after the 100% add/drop period.
- The Office of the Bursar does not determine the semester tuition/fee amount. The University’s VA Certification Office calculates the total tuition/fee eligible amount and processes the payment.
- Information can be found on the Registrar Veteran Benefit Services website Veteran Benefit Services | Oklahoma State University.
- Please direct specific questions to the VA Certification Office. You can call (405) 744-6343 or by email veteransbenefits@okstate.edu.
Military (TA) Tuition Assistance
- Service members request Tuition Assistance by contacting their military branch education center or via their branch education portal.
- If your military branch requires a “degree plan” or “plan of study”, you need to work with your OSU academic advisor on completing.
- Once your TA request has been approved, the approved TA form will be made available to the Office of the Bursar Third Party Military Coordinator.
- Air Force approved tuition assistance is made available via the Academic Institution Portal (AIPortal)
- Army approved tuition assistance is made available via the Academic Institution Portal (AI Portal)
- Service members with the Navy, Marine Corp and Coast Guard will have to provide a copy of their approved TA request to the Office of the Bursar.
- Approved TA requests can be emailed to bursar.epayment@okstate.edu or brought directly to the office at 113 Student Union.
- TA credit is applied for approved semester courses after the final drop date of the course. The amount applied can be less than the $250.00 maximum amount, if receiving tuition waivers
- Military TA can be used to lower the amount of Post 9/11 benefits.
- Further questions can be emailed to bursar.epayment@okstate.edu or by contacting the military coordinator at (405) 744-7303 or (405) 744-5993).
Air Force and Army ROTC
- Eligibility to receive ROTC assistance is determined by the appropriate ROTC office.
- Contact the Air Force ROTC, by calling (405) 744-7744) or email afrotc@okstate.edu. Air Force ROTC offices located in room 320 Thatcher Hall
- The Air Force provides a student list to the Office of the Bursar for cadets receiving 100% of tuition/fees minus waivers.
- Tuition/fees payments are applied after the cadet’s semester enrollment has been verified by the ROTC office.
- Contact the Army ROTC, by calling (405) 744-1775 or email armyrotc@okstate.edu. Army ROTC office located in room 311 Thatcher Hall.
- Army ROTC does not provide a student list of approved cadets receiving 100% tuition and fee payment.
- Cadets submit their request via the Army’s education portal. Cadets need to contract the ROTC office directly to receive instructions on the process and how to submit their request.
- After each cadet’s request has been routed through all Army approvals, the request will be made available via the Academic Institution Portal (AIPortal). The tuition/fee payment is applied after the Bursar Office Third Party Military coordinator has verified the request.
- Contact the Air Force ROTC, by calling (405) 744-7744) or email afrotc@okstate.edu. Air Force ROTC offices located in room 320 Thatcher Hall
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What if I have additional questions?
Email the Bursar's Office at bursar.epayment@okstate.edu.
Third Party Billing Process
A financial sponsorship is an agreement by a third-party sponsor such as an agency, company, foundation, or organization to pay all or a portion of a student's tuition and/or fee charges. The specific tuition and fees the third-party entity agrees to pay are called authorized charges.
Students can request third-party / sponsored billing, which is an arrangement where OSU bills the student’s third-party sponsor for authorized charges on the student’s behalf. The Third-Party Billing Application can be found on the bursar website underResources & Forms. In these cases, the third-party sponsor requires a bill from the University before remitting payment. If your sponsor requires an invoice before sending payment to the University, we ask you provide OSU with a letter of authorization from your sponsor detailing the award and their billing instructions. The letter should include your Banner ID and name, the name and address of the organization, what costs will be covered, dollar amount, and the semester(s) the award will cover. Authorization should include any other information to ensure proper billing. Email this information to bursar.epayment@okstate.edu.
The third-party sponsor will be issued a bill after the end of the semester’s add/drop period. Students whose sponsor has not authorized full payment of all tuition and fees are responsible for paying the remaining charges.
If the third-party sponsor does not pay the bill by the end of the semester, the student is responsible for the payment of the unpaid charges.
A late payment fee and financial enrollment hold will be placed on the student’s account until the balance is paid in full. Students are encouraged to remain in contact with their third-party sponsor until the balance is paid in-full.
If you have questions about third-party / sponsored billing, please contact our Bursar Third-Party area at bursar.epayment@okstate.edu.
Sponsors remit payment to:
OSU Office of the Bursar
PO Box 25848
Oklahoma City, OK 73125-0848
Student Responsibilities
Students have responsibilities as a third-party billing student:
- Ensure OSU has billing authorization information from your third-party sponsor each semester. Complete the Third-Party Billing Application which can be found on the bursar website under Resources & Forms. Students should contact the Third-Party area by the first week of the semester to email their billing information to bursar.epayment@okstate.edu.
- Pay any charges not covered by your third-party sponsor.
- Pay the balance in-full if your third-party sponsor does not remit payment. Students need to follow-up with their sponsor regarding outstanding payment.
Third Party Exclusions
Third-party / sponsored billing is not the same as tuition reimbursement between a student and an employer or other organization. Under tuition reimbursement, a student is required to prove they already paid for tuition and fees and earned certain grades before they can request reimbursement directly from an employer or other organization. OSU is usually not involved in tuition reimbursement agreements between students and their employers or any other organization.
Below are additional examples that are excluded from the third-party / sponsored billing process:
- AmeriCorps
- 529 Plan Payments: When paying for qualified education expenses, the account owner initiates payment through their plan. A 529 plan can send payments directly to OSU or to the account owner (payor) for reimbursement. The account owner can choose to have the funds remitted electronically or by check, and they can receive the funds to their bank account or to OSU. Please include the Banner ID and student name when sending the payment to OSU.
- Post 9/11 Veterans Benefits